Getting Ready for Our Second Meeting

“The second meeting? What about the first meeting?”

Here’s the scoop: The 1st meeting was our chance to see if we’re a good fit and align on vision. Now, the 2nd meeting is where we officially kick off our collaboration and dive into the specifics, turning your ideas into a concrete plan and setting the direction for your design.

Preparing for this second meeting is key—it helps us move from general ideas to detailed plans efficiently. By clearly defining your preferences and needs, we can ensure that the project progresses smoothly and aligns perfectly with your vision.

Ready to get started? Check out our checklist to make sure we’re all set for an exciting and productive second meeting!

Second-Meeting Client Preparation Checklist

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1. Existing Documentation

Dig Up Existing Floor Plans: If you have any, gather them together.
Grab Your Site Plan: Collect the site plan for your property.
Get Your Title Diagram: Obtain a copy of the title diagram or any similar legal documents.

2. Daily Living & Lifestyle

Identify Main Users: Think about who will be living in the home long-term, any temporary residents, and frequent visitors.
Reflect on Daily Use: Consider how your family uses the home each day—morning routines, work-from-home needs, and more.
Pinpoint Privacy Needs: Decide which areas of the home need extra privacy, like bathrooms, bedrooms, or offices.

3. Practical Considerations

Review Your Budget: Take a look at your budget and identify what aspects of the project are non-negotiable.
Plan for Future Needs: Consider if you might want to expand or modify your home later on.

4. Certainties and Flexibilities

Define Certainties: List up to 2 key aspects of the project you are 100% certain about.
Define Flexible Areas: Indicate which aspects of the project you are open to exploring or unsure about. This will allow us to apply creative solutions and adapt the design as needed.

5. Love & Hate

Choose Up to 3 Inspirational Images: Pick a maximum of 3 images that capture your general aesthetic taste. If you have more, select and replace to keep your vision clear and focused.
Identify Styles and Feelings to Avoid: Note any specific styles or overall feelings that don’t appeal to you, so we can steer clear of those in the design.

6. Communication Preference

Response Times: Let us know your typical response timeframe. We understand that these are significant decisions and there’s no need to rush. Knowing your general response pattern helps us manage our schedule effectively and keep the project moving smoothly without unnecessary delays.
Meeting Availability: Share your availability for meetings and your preferred range for how often we should schedule them (e.g., every 2-4 weeks). This allows us to coordinate efficiently and keep the project on track.